Sacred Oak Homes LLC
  • Pittsfield, MA, USA
  • DOE
  • Salary
  • Full Time

Office Administrator


  • Track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories
Maintain draw spreadsheets
  • Create and maintain a log to track homebuyer material selections (ie. flooring, countertop
material...), upgrades, and change orders
  • Enter expense data into QuickBooks and compare actual vs. budgeted project costs
  • Prepare and update a phone/contact list for subcontractors and material suppliers
  • Answer phones; copy, scan, fax and file documents; greet and direct visitors;
  • Maintain professional appearance and cleanliness of the office
  • Keep office stocked with office supplies (ie. paper, toner, furniture...)
  • Run occasional errands for office supplies, material pick-ups... 


  • Proficient in Microsoft Word, Excel and Outlook, with fast, accurate computer skills
  • 2+ years construction office experience
  • Strong verbal and written communication skills (spelling/grammar must be accurate)
  • Excellent organizational skills
  • Must be able to effectively multi-tasking, prioritize, and be a self-starter
  • Detail oriented
  • Administrative experience in the field of Construction is required

Administrative Responsibilities Include:

  • Order materials and schedule deliveries for the various ongoing jobsites
  • Quickbooks data entry and organize and assist in A/P and A/R
  • Establish and maintain job contract files
  • Prepare monthly Workman's Compensation Reports
  • Prepare and Update Safety Programs
  • Responsible for general clerical tasks including filing, copying, and mail sorting
  • Answer and direct incoming calls


About us:

Guided by our core values communication, collaboration, and craft we have had the pleasure of co-creating hundreds of projects. Over the last three decades, we have developed relationships with a wide network of local architects, artisans, craftspeople, and suppliers. We draw on those connections and many years of experience to provide our clients with the best quality and service possible.
We hire the best, and are looking to expand our team with individuals who are passionate about providing the very best in quality and service.

Sacred Oak Homes LLC
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